Profit & Loss by Period

A P&L report answers one question: did the club make money in this period, and how much is left after expenses? IZI covers the full revenue side. You add the cost and expense data your accounting tool holds, and the result is a complete operating picture.

For day-to-day management, a monthly P&L is the right cadence — it matches rent cycles and purchasing. Quarterly works for tax purposes. If you want to track trends, export IZI data monthly and keep a rolling spreadsheet.

Step 1 — Choose your period

Pick the range: week, month, or quarter. All IZI data is shift-based, so a period is simply the sum of shifts that fall within it.

Revenue data comes from Shift History (see Shift Z-report for how each shift is structured).

Step 2 — Pull revenue from IZI

In Shift History, set start and end dates, then sum across all shifts:

Metric	Where to find it
Accrual revenue	”Accrual revenue” line on each shift
Sessions	”Sessions” category in the Z-report
Bar	”Bar” category
Combo	”Combo” category
Refunds	”Refunds” line — subtract this

Revenue for the period = sum of (Charges − Refunds) across all shifts.

Step 3 — Calculate cost of goods sold

Bar COGS is the purchase cost of goods actually sold.

Formula:

COGS = Purchases in period − (Closing inventory − Opening inventory)

Accurate COGS requires cost prices set on every product in the warehouse. Without them, COGS shows as zero and gross profit is overstated. See Expenses tracking for how to configure this.

Step 4 — Add your external expenses

IZI does not track operating expenses in the current version. Bring in the following from your own records:

Expense category	Data source
Rent	Lease agreement
Payroll	Timesheets, pay slips
Bar purchases	Supplier invoices
Internet and utilities	Bills
Equipment maintenance	Service receipts
Licenses and subscriptions	Including IZI license

Step 5 — Calculate the result

Revenue (from IZI)
− Bar COGS
= Gross profit

− Payroll
− Rent
− Internet and utilities
− Other expenses
= Operating profit (club EBITDA)

Full P&L structure

Line	Source
Revenue: sessions	IZI → Sessions category
Revenue: bar	IZI → Bar category
Total revenue	Sum of lines
Bar COGS	Purchases data
Gross profit	Revenue − COGS
Payroll	Your own data
Rent	Your own data
Other	Your own data
Operating profit	Final result

What IZI does not cover

• Rent
• Salaries and payroll
• Fixed asset depreciation
• Taxes

Export the revenue data from IZI, then add these items in your spreadsheet or accounting tool to get a complete P&L.

How often to run it

Monthly is optimal for club management. Quarterly for tax reporting. To track trends over time, export from IZI each month and maintain a rolling history table.

See also

• Finance overview
• Shift Z-report deep dive
• Expenses tracking
• Revenue report
• Shift cash flow