Write-offs

Write-offs

A write-off records the removal of stock for reasons other than a sale — expired goods, breakage, staff samples, or unaccounted loss. Each write-off reduces the warehouse stock count and logs the reason for accounting purposes.

When to create a write-off

• Item expired before it could be sold
• Product was broken or spilled
• Sample given to a client or used by staff
• Discrepancy found during inventory that can’t be explained by receipts or sales

Steps

1. Open Warehouse → Write-offs

Click New write-off.

2. Add items

For each item to write off:

1. Click Add item.
2. Search for and select the warehouse product.
3. Enter the quantity.
4. Select the reason: Expired / Damaged / Personal use / Other.

3. Save

Click Save. Stock quantities reduce immediately. The write-off is logged with timestamp, items, quantities, reasons, and the admin who created it.

Write-offs in reports

Write-offs appear in:

• Warehouse → Write-offs — full log of all write-offs
• Analytics → Warehouse — cost of goods includes write-offs for the period
• Monthly inventory reconciliation — expected stock reduced by write-offs since last count

High write-off frequency on specific items is a signal to investigate storage conditions, staff behaviour, or ordering quantities.

See also

• Inventory process
• Warehouse overview
• Goods receipt