IZI Club Launch Checklist: 30 Steps to Your First Session

IZI Club Launch Checklist: 30 Steps to Your First Session

This document is a route from an empty account to a hall running live sessions. Thirty steps are grouped into four phases: registration, setup, staff, and first shift. Each step is one concrete action; detailed CRM instructions are linked.

Completing all steps from scratch takes 5–7 working days for a small hall. A large hall — allow two weeks, most of the time goes to installing agents on each computer.

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What you’ll need before starting

• An IZI owner account (created in step 1)
• A list of computers: how many machines, in which zones, their specs
• A basic pricing decision: hourly rate, whether you need a night tariff
• One or two staff members for the first shifts
• Access to hall computers for installing the IZI client

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Phase 1 — Registration and structure creation

• Step 1. Register an owner account on the IZI login page → Owner registration
• Step 2. Verify your email — the confirmation email arrives immediately after registration → Email verification
• Step 3. Create an organization — the legal container that holds all your clubs → Creating an organization
• Step 4. Create your first club inside the organization — name, address, currency → Creating your first club
• Step 5. Fill in club settings: operating hours, time zone, receipt format → How to configure club settings
• Step 6. Get familiar with CRM navigation: where the hall, analytics, settings, and staff sections are → Workspace overview

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Phase 2 — Hall setup: zones, devices, tariffs

Zones → devices → tariffs — strictly in this order. Tariffs are tied to zones; devices are assigned to zones.

Zones

• Step 7. Decide on your zone structure: how you’ll divide the hall (VIP / Pro / Standard or custom names) → Devices, zones, and tariffs: key concepts
• Step 8. Create zones in the CRM via Club Settings → Zones → Zone setup
• Step 9. Review zone layout: are machines correctly distributed, are zone names clear to the administrator → Zones overview

Devices

• Step 10. Install the IZI client on the first hall computer using the IZI client installer — the agent that connects the machine to the CRM → Connecting your first PC
• Step 11. Link the device to the club via UUID — the machine appears in the hall as a clickable tile → Connecting your first device
• Step 12. Enable Wake-on-LAN for remote PC power-on without leaving the front desk → How to add a device
• Step 13. Install the IZI client on all remaining computers — repeat steps 10–12 for each
• Step 14. Assign each device to the correct zone — the hall should look like a real floor plan
• Step 15. Add non-standard equipment manually: consoles, VR, simulators — managed from the CRM separately

Tariffs

• Step 16. Create a basic hourly tariff for each zone — the minimum starter set → How to create your first tariff
• Step 17. Add a discounted night tariff for low-load hours (if needed at launch)
• Step 18. Set up a multipass — a prepaid hour package at a discount (can be added later)
• Step 19. Review tariff schedules: when each tariff is active, no overlapping windows

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Phase 3 — Staff, bar, and verification

Roles and employees

• Step 20. Review IZI’s role model: the only built-in staff role is Administrator. All other staff profiles — cashier, equipment manager, barista, etc. — are custom roles you create by choosing a name and selecting the exact permissions → Owner and administrator: permission differences
• Step 21. Create custom roles for each staff profile in your club — e.g. a cashier with payment access only, or a barista with bar-only access → How to configure a custom role
• Step 22. Invite your first administrator by email, assign a role and club → Inviting staff
• Step 23. Add remaining employees — each with their own role and no excess permissions → Adding staff
• Step 24. Verify each role has no excess permissions: someone handling only payments should not be able to change tariffs

Bar

• Step 25. Create a starter bar catalog: water, energy drinks, snacks — minimum for day one → How to add products to the catalog
• Step 26. Set up product categories and prices — full inventory can be completed later when you see real demand

Migration (if switching from another system)

• Step 27. If migrating from another system — export client data and balances → Migrating from Langame to IZI

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Phase 4 — First shift and going live

• Step 28. Run a test shift with no guests: open a shift under an admin account, start a test session on one computer, add a mock balance, ring up a bar item, close the shift → How to open and close a shift
• Step 29. Train your staff: show the administrator how to start a session, accept payment, ring up the bar, and move a player to another computer — one hour on an empty hall is enough
• Step 30. Open the first real shift — stay nearby on day one to quickly fix anything you didn’t anticipate: prices, tariff schedules, receipt text

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What comes after the checklist

After closing all 30 steps, the club is operationally ready. The next level is working with data:

After 1–2 weeks of real operation you’ll have enough data to:

• Launch top-up bonuses — when you know your average order value (how to measure it), you can build a loyalty program
• Work on filling off-peak hours — night and discounted day tariffs solve the empty-hall problem before any marketing spend
• Start newcomer retention — how to bring a first-time guest back for a second and third visit

See also

• Getting started with IZI — overview of the whole section
• Quick start: launch your club in 15 minutes — ultra-condensed start for those who know what they’re doing
• Owner and administrator: permission differences — built-in roles and how custom roles work
• Devices, zones, and tariffs — key concepts and their relationships
• Next steps checklist — what to do after the basic launch