Goods Receipt

A goods receipt is a record that stock has physically arrived at the club and has been counted. Once you confirm a receipt in IZI, stock levels update immediately and the items become available for sale through the bar. From a business perspective, every receipt also captures the purchase price, which IZI uses to calculate cost of goods sold under the FIFO method — so accurate receipts feed directly into margin reporting.

Before you start

Make sure you have:

• An open shift
• A user role with access to the Warehouse section
• The supplier invoice or delivery note (for entering the purchase price)

Steps

1. Open Warehouse → Receipts

In the CRM sidebar, navigate to Bar → Warehouse → Receipts. Click New receipt. The receipt form opens.

2. Select a supplier (optional)

If the supplier is already set up in the system, choose them from the list. If not, you can leave the field blank, or add a new supplier first in Supplier management.

The supplier field is optional. Filling it in is recommended if you track purchase history or compare prices across deliveries.

3. Add received items

For each product in the delivery:

1. Click Add item and search for the product in the bar catalog.
2. Enter Quantity received — the physical count, not the invoice number.
3. Select the Unit of measure — units, litres, packs, etc.
4. Enter Purchase price per unit — the actual cost from this delivery. This may differ from previous receipts if supplier prices have changed, and IZI stores each batch price separately for FIFO calculations.

Add as many items as needed in a single receipt.

4. Set the date and add a comment

The date defaults to today. If you are recording a delivery that arrived earlier, change it to the actual delivery date.

The comment field is optional and visible only inside the system. Use it for the invoice number, driver name, or any special delivery conditions.

5. Confirm the receipt

Click Accept. IZI will:

• Increase the stock quantity for each item on the receipt
• Record the purchase price for cost-of-goods calculations (FIFO)
• Add an entry to the warehouse history with timestamp, supplier, items, and total value

What happens next

After confirmation the items are immediately available for sale through the bar. If any item was previously blocked due to zero stock, it automatically becomes active — no manual step needed.

When that item is next sold, IZI applies FIFO: this incoming batch is consumed first. For more detail see Bar and warehouse: FIFO write-offs.

Verify the result

To confirm the receipt was processed:

1. Go to Bar → Warehouse.
2. Find the item you received.
3. Check that its quantity increased by the amount you entered.

Discrepancies with the invoice

If the physical delivery differs from the supplier invoice (short delivery, damaged goods):

• Enter the quantity you actually received and verified — not the invoice quantity.
• Add a note in the comment field.
• Follow up with the supplier separately. IZI records your actual stock, not what was promised.

See also

• Warehouse overview
• Supplier management
• Write-off from warehouse
• Inventory process