Goods Receipt and Write-Off
Goods Receipt and Write-Off
Section titled “Goods Receipt and Write-Off”The Warehouse section in IZI covers two fundamental stock movements: Receiving adds units to inventory when a delivery arrives, and Write-Off removes units that are damaged, expired, or consumed internally. Both operations require a mandatory reason comment and are permanently recorded in the operation history.
Why these operations matter
Section titled “Why these operations matter”Accurate stock movements keep your on-hand balances reliable. When a product’s quantity is correct, IZI can automatically deduct units during sales and alert staff when stock is running low. A skipped receipt inflates the gap between reality and the system; an unrecorded write-off causes phantom stock — items the system thinks exist but don’t. Running both operations consistently is the foundation of trustworthy warehouse management.
Receiving goods
Section titled “Receiving goods”Step 1 — Open Warehouse → Receiving tab
Section titled “Step 1 — Open Warehouse → Receiving tab”Navigate to the Warehouse section and select the Receiving tab. The goods receipt form opens with all active products listed.
Step 2 — Enter quantities
Section titled “Step 2 — Enter quantities”Find each incoming product and type the received quantity in the field next to it. The current on-hand balance is displayed on the right so you can cross-check against the delivery note.
Step 3 — Fill in the reason
Section titled “Step 3 — Fill in the reason”Enter a description in the Reason / Comment (required) field — for example, “Delivery from supplier X, invoice #42”. This text is saved with the operation and is visible in History.
Step 4 — Confirm
Section titled “Step 4 — Confirm”Click Confirm Receipt. Stock levels increase immediately and the operation is logged in the History tab with a timestamp and the comment you entered.
Writing off goods
Section titled “Writing off goods”Step 1 — Open Warehouse → Write-Off tab
Section titled “Step 1 — Open Warehouse → Write-Off tab”Navigate to the Warehouse section and select the Write-Off tab. The write-off form opens, listing all products currently in stock.
Step 2 — Enter quantities
Section titled “Step 2 — Enter quantities”Type the number of units to remove for each affected product. You cannot enter more than the current on-hand quantity.
Step 3 — Fill in the reason
Section titled “Step 3 — Fill in the reason”Enter the cause in the Reason / Comment (required) field — for example, “Past expiry date” or “Breakage during unloading”. Clear reasons make audits faster and help identify recurring loss patterns.
Step 4 — Confirm
Section titled “Step 4 — Confirm”Click Confirm Write-Off. Stock levels decrease immediately and the operation is recorded in History.
Common situations
Section titled “Common situations”| Situation | Solution |
|---|---|
| Reason / Comment field left blank | The field is required — fill it in before clicking Confirm |
| Product not visible in the list | Use the search bar or category filter |
| Write-off quantity exceeds on-hand balance | Enter a quantity no greater than the current On-hand figure shown next to the item |
See also
Section titled “See also”Frequently asked questions
Is the Reason/Comment field required for both receipt and write-off?
Yes. You must fill in the Reason/Comment field before confirming either operation. IZI will not let you proceed without it.
What if the item I need is not in the list?
Use the search bar or filter by category. If the product does not appear at all, it needs to be added to the product catalogue first.
Can I write off more units than currently in stock?
No. The quantity you enter cannot exceed the current On-hand balance shown next to the item. If you need to exceed it, check whether a receipt was missed.
Where can I review past receipts and write-offs?
All confirmed operations are recorded in the History tab inside the Warehouse section. Each entry shows the date, type, quantity, and the reason entered by the admin.