Cash Collection

Cash Collection

Cash handling in IZI revolves around three moments: opening balance at shift start, expense recording during the shift, and cash count at shift close. Keeping these accurate makes the Z-report reliable and discrepancies easy to trace.

Opening balance

At shift start, count all cash in the drawer before opening the shift in CRM. Enter the exact amount as the opening balance when opening the shift.

This amount becomes the baseline: everything collected during the shift adds to it, every expense recorded reduces it.

Recording cash expenses during the shift

If cash leaves the drawer during the shift (purchasing supplies, petty cash, any other expense):

1. In CRM: Shifts → current shift → Add expense
2. Enter the amount and a clear description (“Cleaning supplies”, “Delivery tip”)
3. Save

This keeps the expected cash total accurate. Unrecorded cash removals show up as discrepancies at close.

End-of-shift cash count

Before closing the shift:

1. Count all cash in the drawer physically — notes and coins separately
2. Compare with the expected total shown in CRM (opening balance + cash sales − recorded expenses)
3. If they match: proceed to close the shift
4. If they don’t match: document the discrepancy reason in the shift close notes

Enter the actual physical count when closing — not the expected amount. The Z-report records both and flags any difference.

Cash handover

If cash is transferred to a safe or collected by management:

1. Record it as an expense in CRM with description “Cash collection” or similar
2. Both parties count and confirm the amount
3. Use a physical receipt or logbook entry if your club requires it

After recording, the drawer balance resets to whatever remains (typically the float for the next shift).

See also

• Open shift
• Close shift
• Shift Z-report
• Shift discrepancy