Seating a Group on Several PCs

Seating a Group on Several PCs

When a group arrives, you do not need to set up each guest separately. In one window you pick a client, a computer and a tariff for each seat, collect a shared bill and start all sessions together.

How to seat a group

1. In the Hall view open PC booking: the Book button (more in Managing Bookings).
2. Choose the start time: now or a specific time.
3. Switch the mode from One client to Several clients. The window turns into a table of seats.
4. Fill in the rows. Each row has:
   • Client: a guest by default; replace it with a client from the database or register a new one.
   • Device: only computers free at that time are listed. A computer already chosen in another row cannot be chosen twice.
   • Occupancy: a strip shows what else is happening on this computer around the booking time (other sessions, bookings, holds). Scroll it with the mouse wheel or the arrows.
   • Tariff: the button opens the catalog for this seat; bar items go into the same bill.
5. Use Add client to add more seats. There cannot be more seats than free PCs: the number left is shown next to the button.
6. Click To payments.

Switching the mode discards what you have entered, so the window asks for confirmation.

One tariff for everyone

Above the tariff column there is a same checkbox. When you switch it on, the last selected tariff is set for all seats in the same zone. A seat that gets its computer later picks up the tariff by itself. If the tariff is not sold in a seat’s zone, that seat stays without a tariff and a note under the table says how many seats it did not fit. Change the tariff by hand on a seat it was applied to and the checkbox clears.

Payment and start

After To payments the orders and sessions are created per seat and the Payment and start window opens with the shared bill:

1. In Who pays choose a client. Any club client can pay, not necessarily the one sitting at the computer.
2. Enter the contribution amount and payment method, or pay the whole bill at once.
3. The money goes to the payer’s balance and covers the selected items, and the rest goes to the next ones. A discount on the bill can be set only before the first contribution.
4. When the bill is paid, click Start all sessions.

If one seat could not be set up, the others do not stop: the reason is shown to the administrator, and that seat can be fixed and added to the bill with Add to bill. If you close the payment window before everything is paid, you are offered to return to payment: unpaid sessions cannot be started.

For details on the shared bill, contributions and balance top-ups see Group Orders and the Shared Bill.

See also

• Managing Bookings
• Starting a Paid Session
• Group Orders and the Shared Bill